Trusted Associate Sponsorship System - 1 Defense Manpower Data Center (DMDC) Trusted Associate Sponsorship System (TASS) Overview Guide (TASS Overview Guide) Version 5.03 (EMMA changes only) June 2014 Prepared by: Defense Manpower Data Center
2 DMDC Trusted Associate Sponsorship System Page 2 Document History Version Date Notes /23/13 DMDC Original /22/14 DMDC Updated now through TASS version 5.03 (EMMA changes only)
Trusted Associate Sponsorship System
3 DMDC Trusted Associate Sponsorship System Page 3 Contents 1 Introduction Purpose of TASS CAC Program Background TASS Roles and Responsibilities DoD Application Defense Data Center (DMDC) Service or Agency Point of Contact (SPOC) SPOC Role Requirements SPOC Trusted Agent Agent Security ) TASM TASM Role Trusted Agent (TA) Job Requirements TA Role TA Job Requirements Overview of the TASS Business Process Create TASM Page Registration TASM Registration Request TASM Registration Notice TASM Requirements State Requirements SPOC TASS Training TASS license Submission of Application for Registration of Previous Certificates / Fees Certificate of Law-of-Forces License Agreement DEERS Card Posting Updates Applicant Security Eligibility Delay Applicant Decision TA Support Relocation ID Withdrawal and TASM Withdrawal DD Processing Add A
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4 DMDC Trusted Associate Sponsorship System Page 4 Appendix B Form DD Appendix C TASS Notice I. Schedule for Approval Report II. Bulk Upload Success Notification Appendix D Acronyms, Abbreviations, and Standard Terms Appendix E Translation of Alphanumeric Characters Appendix F Documents for DEERS Data Transfer... 48
5 DMDC Trusted Associate Sponsorship System Page 5 1 Introduction This content guide includes a description of the Trusted Associate Sponsorship System (TASS) application. This section discusses the purpose and background of the Common Access Card (CAC) program. 1.1 Purpose of TASS The TASS application, originally developed in 2003 as a Certificate of Validation (CVS), is designed to make the application documents using the DD form, Application to the Department Department of Defense (DoD) CAC Defense Enrollment Eligibility Reporting System (DEERS) Enrollment. See Appendix A and Appendix B for copies of Form DD and instructions. As a web-based system, TASS allows the following groups to request a Common Access Card (CAC) or other important government identification documents electronically through approved DoD's website: Volunteers (requires access to DoD network) DoD and joint contractors operating overseas are not. -DD Public Employees Non-DD Presidential Representatives Non-Government Office of the Secretary of State Non-U.S. 1.2 History of the CAC Program In October, the DoD began issuing advanced identification (ID) cards to active duty military, selectmen, DoD civilians, and internal staff. CAC is a self-identifying, credit card-sized plastic card with an integrated card (ICC) for storing and processing information. Included in Public Key Infrastructure (PKI) security, CAC includes various types of certificates and documents and can be used for a variety of applications, including network security and secure communications. For example, TASS supports various types of government credentials such as Volunteer Logical Access Credentials and Uniformed Services ID (USID) cards. The original CAC has 32 kilobytes of electronic programmable read-only memory (EEPROM) and supports the security cryptographic functions of the card, including key encryption and digital signature. With PKI, data encrypted with a public key can only be decrypted with a private key. ICC contains protected information about the cardholder (such as personal identification number [PIN]), identity
6 DMDC Trusted Associate Sponsorship System Page 6 citizens, benefits, digital certificates and apps for card management and security. Four unique digital certificates stored on the chip allow the cardholder to digitally sign information, encrypt information for transmission or storage, and establish security in website to access and update information on the Internet. The new version of CAC is equipped with 144 kilobytes of EEPROM. The increased memory enables the creation of more and more functional applets to support the business. The DMDC's Self Help Center and the Self Help Center's Office of Management and Development support the CAC's work.
7 DMDC Trusted Associate Sponsorship System Page 7 2 TASS Roles and Responsibilities This section describes each role in TASS and discusses the responsibilities of the people assigned to each role. TASS users must meet the requirements set out in the section below in order to fulfill their duties and responsibilities and be eligible for access to the TASS application. 2.1 DoD Application Since the release of version 2.0, organizations wishing to use TASS do not need to submit a Memorandum of Agreement (MOA) to use TASS services. The TASS application has become a DoD application and does not require all agencies to have an individual MOA with the DMDC. 2.2 Protection of Personnel Information (DMDC) The DMDC, as the administrator of DEERS and Real-Time Automated Personnel Identification System (RAPIDS), manages and manages the TASS infrastructure. To manage the level of TASS business processes, DMDC has established three TASS user roles, Service or Protection Office (SPOC), Trusted Agent Security Manager (TASM) and Trusted Agent (TA). The TASS SPOC, TASM, or TA must fulfill the duties and responsibilities specified for his or her role or the TASS role will be removed. Note: Applicants use TASS to apply for state accreditation. 2.3 Service or Defense Office (SPOC) SPOCs manage the day-to-day management and operations of TASS. The TASS SPOC ensures that TASMs and TAs are in compliance with TASS regulations. Therefore, they must know the requirements for each role. The SPOC fulfills the following main responsibilities: Manage TASS for its service or organization Liaison between DMDC and other TASS Roles Create TASS pages Manage TASM registration and cancellation Manage other activities supporting the appropriate SPOC Role The SPOC has the following responsibilities: Fulfilling the requirements of the SPOC position as specified in the section (SPOC Job Requirements) Managing the TASS program in its service or organization, including creating and updating site IDs and Trusted Agent Security Manager (TASM) accounts.
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8 DMDC Trusted Associate Sponsorship System Page 8 Coordinate requests for new or additional TASS capabilities at their department or organization and DMDC Use the Business Monitoring and Management Account (EMMA) application to register and remove Site IDs and TASMs and verify site values. and TASM documents Ensure that TASS TASMs and TAs complete all TASS courses, including TASS Certification Web-Based Training (WBT) and the service or organization providing TASS training Transfer applicants from an existing TASM/TA to another TASM/TA in the TASS application for it. or its services or organization Create policies, operating procedures and other documents supporting the service or organization's specific use Manage and monitor the service which includes the following: o Organization services or TASS services o All responsible TASS sites o All responsible TASM accounts o Contact information for All TASM and TA staff Ensure TASM and TA staff meet all requirements for their role; see Sections (TASM Job Requirements) and Sections (TA Job Requirements) Provides information on policies and guidelines for TASMs to provide training on how TAs must complete and maintain the process support and their role. Requirements for the SPOC position The TASS SPOC must meet the following requirements: Be a US citizen. Be a member of the National Security Agency, a civilian employee of the Department of Defense, or a contractor working for a service or agency. Be a CAC holder. Ability to send and receive digitally signed and encrypted. Have working knowledge of the structure of the service or organization, including the service or organization's population and functions, offices and offices Knowledge of PKI, CAC service providers and TASS services or business organization policy No criminal convictions Have a background check Federal Bureau of Investigation (FBI) fingerprints at least Bureau of Investigation NACI background check has been completed H you have completed the annual TASS certification training course You have not known a security clearance or had your security cleared out. Be confident
9 DMDC Trusted Associate Sponsorship System Page 9 can be retained for a minimum of 12 months 2.4 Trusted Agent Security Manager (TASM) SPOC appoints TASMs for each position. Each site must have at least two TASMs. According to DoDM, TASMs should not operate more than 200 TAs without prior approval and approval from the SPOC. TASM fulfills the following main responsibilities: Manage the activities of their TASS site Manage users of their TASS site Monitor TAs on their TASS site TASM Roles TASMs have the following responsibilities : Comply with TASM duties as specified in section (TASM Job Requirements -a)X Follow TA Troubleshoot TASS questions and issues for its website Manage TASM and TA users for its site Train transfer TASM and all TAs manage TASS Gives visibility to TASS on its location its location. TASM may accomplish this by calling staff, text messages, or Internet links, or by other applicable means. The document must include TASS
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